The name of the group shall be West of Scotland Playscheme Advisory Forum
(hereafter referred to as “the Forum”).
The objects of the Forum shall be to promote the benefit of the inhabitants of West of Scotland area by associating the local authorities, voluntary organisations and inhabitants in a common effort to promote the provision of leisure, recreational and educational opportunities through Playschemes for the benefit of all members of the community without distinction of sex, politics, religion, race or disability. In furtherance thereof, the Forum shall seek:
(i) To provide information on how to run a Playscheme, covering Health and Safety issues, Education in play, Administration, Children Act registration, Securing funding and Resources.
(ii) To encourage the setting up Playscheme Forums within the new unitary authorities, the setting up of new Playschemes, support to existing Playschemes, promoting integration in Playschemes i.e. provision for children with physical and mental disabilities, ethnic minority groups and children with learning disabilities.
(iii) To negotiate with Elected Members and other agencies and bodies for funding and provision of resources for Playschemes, liaison with local officers and other departments supporting Playschemes. (e.g. Strathclyde Partnership for Transport).
(iv) To carry out general research into travel passes, internal transport and annual reports as a basis for future funding.
(v) To prepare and publish Playscheme Handbooks incorporating Hints and Advice Booklets and feedback from Playschemes.
(vi) To hold an annual Playscheme Conference which should include training, discussions, advice and information exchange workshops on related issues (e.g. legislation, policies, practices and play development).
(vii) To work and liase with new unitary authorities.
(viii) To encourage designated Special Needs training to Playschemes within new unitary authorities.
The Forum shall be managed by a Committee consisting of Chairperson, Secretary and Treasurer and one Committee member representing those Unitary Authorities contributing to its funding.
The management and control of the business of the group shall be carried out by the Committee who shall report to each Annual General Meeting of the Forum once per year.
All members of the Committee shall retire annually but shall be eligible to be reappointed.
Committee members will be required if any present committee do not wish to be re-appointed.
With a maximum of 12 Committee members covering all unitary authorities
All monies acquired from grant aid and fundraising events shall be held in a current account in the name of West of Scotland Playscheme Advisory Forum and shall be used only to further the objects of the Forum.
There shall be three signatories for the bank account. Any two of the aforementioned three signatories shall require to sign withdrawal slips for the bank account.
The Treasurer shall keep account of all income and expenditure and shall prepare accounts, which are to be submitted annually to an independent person and a report thereon obtained.
A statement of accounts for the last financial year shall be submitted by the Forum to the Annual General Meeting.
Each Playscheme shall be invited to attend regular Forum meetings. The Forum shall continue to meet as necessary to deal with particular aspects of business. The quorum for committee meetings shall be 2/3rds of committee members.
Sub groups shall be set up as necessary and shall be held accountable to the Forum
Officers representing Council Departments shall be invited as deemed appropriate.
7.ANNUAL GENERAL MEETING.
The Forum shall hold an Annual General Meeting in each calendar year with 21 days notice being given through invitations to members, at which time Office Bearers shall be appointed.
The quorum for the Annual General Meeting shall be 30 members.
Decisions shall be by a majority decision. Each Playscheme shall have only ONE vote. In the event of a tie the Chairperson shall have the casting vote.
9.SPECIAL GENERAL MEETING
A Special General Meeting shall be called at the discretion of the Forum, or upon the request of no less than five Forum members with no less than 21 days notice being given.
Any amendment to the constitution shall require approval by a majority of those present at an Annual/Special General Meeting.
The Forum may be dissolved at any time by a General Meeting of the Forum convened for that purpose.
In the event of dissolution of the Forum, any assets remaining after the satisfaction of all debts and liabilities shall not be paid to or distributed among the members of the Forum, but shall be returned, where required, to funding bodies, the remainder being given or transferred to a recognized charitable organization(s) having objects similar to those of the Forum.